OFFICE MANAGER/WFO/MUMBAI
Full Time @SSconsultancy posted 3 weeks ago in Real Estate Shortlist Email JobJob Detail
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Job Location MUMBAI
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Positions Office Manager
Job Description
Company is a member of the larger conglomerate Group of Companies. The Group has been in existence since 1925 and has successfully ventured into
multifarious activities in Pharmaceuticals, Real Estate, Property Development, Shipping, Exports and
Information Technology.
Job Brief
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.
Responsibilities
- Serve as the point person for office manager duties, including but not limited to maintenance, mailing, supplies, equipment, bills, and all related activities.
- Schedule meetings and appointments.
- Organize the office layout and keep track of stationery consumption and equipment.
- Maintain the office condition and arrange for necessary repairs.
- Organize office operations and procedures.
- Coordinate with the IT department on all office equipment.
- Ensure that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors and service providers.
- Manage the office G&A budget, ensuring accurate and timely reporting.
- Provide general support to visitors.
- Assist in the onboarding process for new hires.
- Address employees’ queries regarding office management issues (e.g., stationery, hardware).
- Liaise with facility management vendors as required, including cleaning, catering, and security services.
- Plan in-house or off-site activities, like parties, celebrations, and conferences.
Requirements and Skills
- Proven experience as an Office Manager.
- Knowledge of Office Administrator responsibilities, systems, and procedures.
- Proficiency in MS Office (especially MS Excel and MS Outlook) and Google Docs, Sheets, Drive, etc.
- Hands-on experience with office machines (e.g., fax machines, printers).
- Familiarity with email scheduling and online meetings tools like Email Scheduler, Boomerang, Google Calendar, Google Meet, Zoom.
- Excellent time management skills with the ability to multi-task and prioritize work.
- Strong attention to detail and problem-solving skills.
- Excellent written and verbal communication skills in English.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with the ability to suggest improvements.
- Must be a B.Com graduate with any other degrees in addition.
